Decision details

The Information Governance Officer presented the report stating that there was a requirement to review and maintain policies on a regular basis to comply with legislation.  The report presented the next twelve of a range of policies to be reviewed (the first five having been approved at the previous meeting), these being:-

This report covered the 12 documents detailed below:

a.    Data Protection Breach Policy (Appendix 1)

b.    Freedom of Information and Environmental Information Policy (Appendix 2)

c.    Records Management Policy (Appendix 3)

d.    IT Infrastructure Security Policy (Appendix 4)

e.    Removable Media Policy (Appendix 5)

f.     Computer, Telephone, and Desk-Use Policy (Appendix 6)

g.    Email Policy (Appendix 7)

h.    Email Policy for ActiveSync Users (Appendix 8)

i.      Information Security Incident Management Policy (Appendix 9)

j.      Internet Acceptable Use Policy (Appendix 10)

k.    Mobile Device Policy (Appendix 11)

l.      Public Service Network Acceptable Use Policy (Appendix 12)

The report did not include the Bring Your Own Device Policy which had been reviewed and left unchanged. A reassessment of the IT technical infrastructure which supported user-owned devices was being carried out and was likely to require a major update of this Policy.

The changes made to each policy were set out at the end of the report and the policies themselves at appendices 1-12.

The reviewed policies had been considered by the Council’s Management Team and the Joint Staff Consultative Committee and recommended to the Corporate Policy and Resources Committee for approval.

The report was moved and seconded without discussion, and on being voted upon it was:

RESOLVED that:

a)    the information policies as attached to the report be approved for implementation to all staff, elected members, and partners where appropriate; and

b)    delegated authority be granted to the Director of Resources to make minor housekeeping amendments to the policy in future, in consultation with the chairmen of the Corporate Policy and Resources Committee and Joint Staff Consultative Committee.