Issue - meetings

Members gave consideration to a report which sought approval for procurement exemption in respect of the contract for the support and maintenance of the Cremator at Lea Fields Crematorium.

It was noted that Officers had delegated authority to approve procurement exemptions up to a threshold of £50k.  Exemptions required at a higher threshold were delegated to the Corporate Policy and Resources Committee but due to expedience the report had been brought to Council.  

In response to comments, it was confirmed that as part of the Council’s financial due diligence, the original business plan identified costs in relation to the purchase and support and maintenance of the crematoria and abatement equipment. The provision of the cremator was included in the overall build contract with Willmott Dixon and was purchased by them directly. 

The procurement of ongoing support and maintenance was a task for the District Council as the end user but money had been set aside in the MTFP for such and therefore this was not an additional cost or after thought.

Having being moved and seconded it was: -

RESOLVED that the exemption be approved and Council directly award the contract for support and maintenance of the crematoria and abatement equipment to Facultatieve Technologies Ltd for a 10 year agreement, avoiding the application of the percentage increase that would be applied through the framework route and save the Council up to £10k over the life of the contract.