Issue - meetings

Members were requested to consider approving the committee timetable for 2021-2022, and were asked to note the indicative dates for 2022-2025.

The timetable remained the same as the one approved under the urgent delegated decision making process on 23 April 2020, with the following exceptions:

·         Full Council, originally scheduled for 5 July was proposed to move to 28 June;

·         The new date for Annual Council was proposed as being 17 May, due to a scheduled by-election taking place on 6 May;

·         As Annual Council was due to move, this impacted on the Overview and Scrutiny meeting due to be held on 17 May.  Therefore it was proposed to remove that meeting and re-insert it on April 26;

·         To avoid the half-term holidays, the Prosperous Communities Committee due to be held in October was proposed to move to November 2.

An amendment to printed recommendation 1 was moved and seconded, this amendment read:

“Members are asked to approve the timetable for 2021/2022 civic year and note the indicative committee dates for the years 2022-23, 2023-24 and 2024-25, subject to the inclusion of an extra meeting for Governance and Audit Committee in 2021/2022 and future years.

The date and time of this extra meeting in 2021/2022 is to be determined by the Head of Paid Service in consultation with the Chairman of the Governance and Audit Committee.”

This amended recommendation was put to the vote, and was agreed.  It therefore became the substantive recommendation 1.

The new recommendation, and the existing recommendation 2 were then moved and seconded, and following a vote it was RESOLVED to:

(1)   Approve the timetable for 2021/2022 civic year and note the indicative committee dates for the years 2022-23, 2023-24 and 2024-25, subject to the inclusion of an extra meeting for Governance and Audit Committee in 2021/2022 and future years.

The date and time of this extra meeting in 2021/2022 is to be determined by the Head of Paid Service in consultation with the Chairman of the Governance and Audit Committee.

(2)  Agree the attached indicative committee dates on a yearly basis, and each subsequent report will note any changes proposed.