Issue - meetings

Members considered a report introducing a process, as part of the Civic Honours Policy, by which the Council may grant Instruments of Adoption.

The Council did not previously have a policy allowing a ‘freedom’ to be converted into an ‘adoption’, although it did have a policy under which Civic Honours could be granted.

The report set out the difference between these two terms, and also set out the fundamental requirements for a parade.

Given that the processes around freedoms and adoptions were similar, it was requested that the Council always granted a freedom in the first instance.

The report was moved and seconded, and following a vote it was unanimously RESOLVED to:

(1)  Approve the summary, criteria and the instrument of adoption process as attached at Appendix 1 of the report for inclusion in the Civic Honours Policy.

(2)  Grant delegated authority to the Chief Executive, in consultation with the Chairman of the Council, to convert the awarding of a Freedom to the awarding of an Instrument of Adoption, should the recipient make such a request.  A requirement of the delegation being that all Members are notified within 5 days of the decision being made.