Issue - meetings

Consideration was given to a report which sought agreement to establish a Member planning group, supported by Officers from across the Council, to oversee the preparations for the Queen’s Platinum Jubilee in 2022.

The report further sought agreement to the proposed Planning Group’s Terms of Reference and sought nominations for five positions available on the Group.

It was recognised that the Platinum Jubilee was of national, international and historical significance and, as such, preparing for celebrations should be considered as an authority-wide programme.

It was hoped the proposed approach would facilitate engagement, cohesion and co-ordination and would enable clear activities to be identified, resourced and delivered, ensuring a programme of events was established, agreed and delivered, in a timely manner to ensure delivery.

The high level role of the Planning Group was detailed in Section 2 of the report and the Terms of Reference had been drafted to ensure wide stakeholder engagement across the District and with the requirement for projects to be aligned to the Corporate Plan and deliver against wider Council objectives.  It would not necessarily be for the District Council to “host” all such events but have a leading role in engaging communities and enabling District wide celebrations.

A proposed time line with key reporting milestones was set out in Section 4 of the report.

With no questions, the Chairman of the Committee advised of three nominations, Councillor Mrs D Rodgers, R Patterson and G McNeill, and sought indication as to whether the remaining positions could be filled outside of the meeting by the end of the week.

Noting the Terms of Reference required this Committee to appoint Members to the Group, Officers suggested in the absence of five nominations, and to avoid a return to Committee, a delegation could be granted to the Monitoring Officer in consultation with the Chairman to fill any remaining positions, if Members were minded to propose such an amendment.

It was clarified that with a delegation in place, nominations could be submitted within a timeframe suitable to the Chairman, however the Group could not commence work until its membership was in place. As such, the following amendment to recommendation (c) of the report was proposed and seconded: -

“ In addition to the Chairman and Vice-Chairman of Council, 5 Members be appointed to serve on the Jubilee Event Planning Member Group, including Councillors Mrs D Rodgers, R Patterson and G McNeill, with two further Members being appointed by the Monitoring Officer, in consultation with the Chairman of the Prosperous Communities Committee.

On being put to the vote the amendment was CARRIED. 

With no further comments, and having been moved and seconded, on that basis it was:

RESOLVED that:

(a)       a Jubilee Event Planning Member Group be established;

(b)       the terms of reference as set out at Appendix A of the report be approved; and

(c)       In addition to the Chairman and Vice-Chairman of Council, 5 Members be appointed to serve on the Jubilee Event Planning Member Group, including Councillors Mrs  ...  view the full minutes text for item 14