Agenda and minutes

Members may make any declarations at this point but may also make them at any time during the course of the meeting.

No declarations of interest were made.

To resolve that under Section 100 (A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

RESOLVEDthatunderSection100(A)(4) ofthe LocalGovernmentAct1972, thepublic and press beexcluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule12A of theAct.

West Lindsey District Council had committed to an ambitious programme of housing growth and town centre regeneration in Gainsborough which would build on the success of previous development and enable the town to fulfil its potential as an attractive and thriving sub-regional centre. Securing a strategic development partner was integral to the success of this programme and the delivery of the vision for Gainsborough and the District.

In October 2016, Members had approved the Contract Notice (OJEU Notice) and the Memorandum of Information that set out the scope of the procurement for the Development Partner.

Members had also approved the Selection Questionnaire (“SQ”) and related evaluation criteria to enable the Council to shortlist bidders for the next stage of the procurement process, referred to as the ISOP (Invite to Submit Outline Proposals) stage.

Following these approvals, on 14 November 2016, the Contract Notice was published in the Official Journal of the European Union (“OJEU”) inviting expressions of interest from organisations wishing to enter into a long term Joint Venture with the Council to deliver a phased programme of commercial and housing development in Gainsborough.

The Council was conducting the procurement in accordance with the Competitive Dialogue procedures pursuant to Regulation 30 of the Public Contracts Regulations 2015.

Following the receipt of expressions of interest from a number of developers, on 27th February 2017, Members acknowledged the results of the SQ evaluation and the proposed shortlist of four Participants to invite to ISOP stage.  Members at this stage had also approved the ISOP documents for publication.

The ISOP document had subsequently been published, and as a result on 8^th May the Council received two compliant ISOP submissions. The names of the two companies were shared with the Committee, together with details of those two companies who had chosen not to proceed and the reasons for this.  

Members also noted that as a result, the down-selection process would no longer be required.

Members were therefore asked to acknowledge the shortlisted candidates to proceed to the “Invite to Submit Detailed Solutions (ISDS)” stage of the process.  Members were also asked to approve the proposed ISDS document which had been appended to the report.

In order to aid Members’ understanding of the process to date, the process going forward and the purpose of the ISDS document, the Director of Economic & Commercial Growth, the Team Manager for Projects and Growth and the Section 151 Officer, made a presentation to Members.

During the presentation, Members were provided with information relating to the following: -

·                     Further information on the companies that had both chosen to decline to proceed to the next stage and the reasons for this;

·                     Further information on the two companies who had made compliant submissions at the ISOP stage;

·                     Detailed information on each of the compliant submissions’ key strengths and areas for further development at the ISDS stage;

·                      Examples of schemes previously delivered by the two companies remaining in the process, together with artists impressions of how their proposed  ...  view the full minutes text for item 22.