Agenda and minutes

The Chairman welcomed all those present to the first concurrent meeting of the Prosperous Communities Committee and Corporate Policy and Resources Committee.  It was noted that due to a technical issue with the wi-fi network the meeting would need to be adjourned to allow Officers time to rectify the problem.

The Meeting resumed at 6.35pm

Members may make any declarations at this point but may also make them at any time during the course of the meeting.

There were no declarations of interest made at this stage.

To resolve that under Section 100 (A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

RESOLVED that under Section 100 (A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

Please note the procedure to be taken by the concurrent committee as agreed by the Governance Audit Committee at its meeting on 16 January 2018.

In light that the Committees were running in a concurrent format for the evening, the Chairman briefly summarised the procedure which had been adopted and which was attached to the agenda, making particular reference to the way in which votes would be cast.

RESOLVED that the procedure be noted.

West Lindsey District Council had committed to an ambitious programme of housing growth and town centre regeneration in Gainsborough. Securing a strategic development partner was integral to the success of the programme and the delivery of the vision for Gainsborough and the wider District.

In October 2016, Members had approved the Contract Notice (OJEU Notice) and the Memorandum of Information that set out the scope of the procurement for the Development Partner.

Members had also approved the Selection Questionnaire (SQ) and related evaluation criteria to enable the Council to shortlist bidders for the Invite to Submit Outline Proposals (ISOP) stage.

On 28 February 2017, Members acknowledged the results of the SQ evaluation and the proposed short-list of four Participants to invite to ISOP stage. Members also approved the ISOP documents for publication.

On 8 May, the Council received two compliant ISOP submissions and on 11 July 2017, Members received a presentation from Officers which outlined the ISOP submissions received from both Participants, provided details of the evaluation process, and the financial implications of the schemes.

Members authorised Officers to progress with the next stage of the procurement process and approved the Council’s requirement, articulated within its Invite to Submit Detailed Solutions (ISDS) document.

Members were advised that the third stage of the process (ISDS) has now been completed. This had involved structured dialogue with the remaining Participants in order to identify solutions capable of meeting the Council’s requirement.

Officers had continued to update Members on the progress and outcome of dialogue meetings at briefing sessions in August, September and October 2017. Participants had presented their proposals to Members, Officers and Representatives on 23^rd November 2017.

Members were advised that Officers have now undertaken a formal evaluation of the proposals received at ISDS. The results of the evaluation were outlined within the report, together with the proposed brief for the Final Tender stage and the next steps.

In order to aid Members’ understanding of the process to date, and details of the bids which had been received, the Team Manager for Projects and Growth made a presentation to Members.

During the presentation, Members were provided with information relating to the following: -

·         The key elements of each submission in terms of the land uses, density and the financial solutions

·         The key outputs and features of each submission, with a number of illustrations in support.

·         The delivery strategies proposed by each submission and the financial impact to the Council in terms of both cash and assets.

·         Details of how the bids had been evaluated with respect to the pre-disclosed evaluation criteria.

·         The elements of each bid where further clarification would be required

·         The potential risks to the Council each submission to date posed.

·         The next stages of the process and the outline timeline, should the recommendations included within the report be accepted.

Officers finally took the opportunity to update the Committee, in respect of the sites which had been identified for potential Phase 1 Development.

Debate ensued and Members asked a  ...  view the full minutes text for item 5.