Agenda and draft minutes

The Chairman opened the meeting and explained that a short adjournment would be necessary due to technical issues within the Council Chamber.

NOTE: The meeting was adjourned at 6:35pm and reopened at 6:45pm.

Upon reopening the meeting, the Chairman advised that, due to continuing technical issues within the Council Chamber, a further short adjournment would be required.

NOTE: The meeting was adjourned at 6:45pm and reopened at 6:55pm.

Meeting of the Overview and Scrutiny Committee held on Tuesday, 24 February 2026.

With no comments or questions, it was

RESOLVED that the minutes of the Overview & Scrutiny Committee meeting held on Tuesday, 24 February 2026 be confirmed and signed as a correct record.

Members may make any declarations of interest at this point and may also make them at any point during the meeting.

There were no declarations of interest made.

There are no outstanding matters arising.

There were no matters arising to note.

Presentation by Everyone Active regarding leisure provision within the district.

The Committee received a presentation from Peter Smith, Area Contract Manager, Martin Miles, Regional Contract Manager, and Charlotte Clarke, Activity and Wellbeing Manager all from Everyone Active. It was noted that it had been approximately eighteen months since Members of the Committee had last received an update.

It was reported that overall participation during 2025 to 2026 had decreased by 0.4%, largely due to the timing of the Easter period and changes to Christmas dates when compared with previous years. Attendance levels were otherwise reported as stable. Monitoring of attendance data for exercise classes was undertaken weekly. It was confirmed that detailed reports were available, although these were not presented in full due to their scale.

The Chairman expressed disappointment that specifically requested information relating to virtual and instructor led classes had not been provided. In response, it was explained that instructor led classes were scheduled predominantly at peak times, while virtual classes offered greater flexibility due to lower associated costs. The Committee was offered a follow up session at the leisure centres to review detailed data, including centre specific comparisons.

Swimming lessons were reported as performing positively. Cleaning arrangements were outlined, including investment in improved air flow systems and the appointment of dedicated external cleaners for wet areas. An improvement in customer feedback over the last eighteen months was noted. Maintenance arrangements were reported to have improved, supported by the use of local contractors and a clearer maintenance planning process. It was suggested that elements of the monthly report could be incorporated into the annual reporting provided to Members of the Committee.

Colleague resourcing was updated, with Market Rasen Leisure Centre now fully staffed following restructuring. West Lindsey Leisure Centre was reported as having a full management structure in place, with recruitment underway for a Gym Manager.

Contractual reporting arrangements were reiterated, and the business planning framework was outlined, including forward planning and organisational values, with wellbeing identified as a core priority.

A positive financial position for the previous financial year was reported, including increased income and continued commitment to the contract, which ran until 2033 with an option to extend. No immediate risks were identified from neighbouring contracts.

Website and digital issues were acknowledged, particularly in relation to junior memberships and application functionality. It was confirmed that these issues were not specific to West Lindsey and that recent updates had been implemented to address known problems.

Issues relating to long term and seasonal bookings were discussed. It was confirmed that seasonal bookings were prioritised, and an offer was made to meet affected users to address concerns.

Health and wellbeing programmes were outlined, including updated GP referral arrangements offering multiple pathways and structured support. Holiday Activities and Food provision was discussed, with concern raised regarding limited provision in Market Rasen. It was noted that further discussion with officers would be required.

The Chairman passed thanks for the presentation and opened the floor to Members of the Committee.

Members of the Committee discussed the implementation of the leisure and  ...  view the full minutes text for item 52.

The Senior Democratic and Civic Officer introduced the report, advising that the Committee was asked to consider and comment on the content of the draft annual report and the review of Operating Methodology, with any comments on the latter to be fed into the Constitution Review.

Members considered the report and Operating Methodology. No objections were raised, and comments made during the discussion were noted for further consideration.

Upon being proposed, seconded and voted upon, it was

RESOLVED that

a)    the Committee’s comments on the draft annual report and the Operating Methodology be noted, with comments on the Operating Methodology to be shared through the Constitution Review.

b)    the submission of the annual report to Annual Council be supported.

c)    comments made during the course of debate be further considered by the Monitoring Officer and the Chairman of the Committee prior to the finalised report being submitted to Annual Council in May 2026.

With no comments or questions the Forward Plan was DULY NOTED.

There are no further scheduled Committee dates, as this is the final meeting of the Civic Year and the Committee cycle for the forthcoming year has not yet been confirmed.

The Democratic Services Officer advised that there were currently no further scheduled Committee meetings, as this was the final meeting of the Civic Year and the Committee cycle for the forthcoming year had not yet been confirmed.

A Member of the Committee commented they wished to see “Future for You” come back to present in the next Civic Year.

With no further comments or questions the Committee Workplan was DULY NOTED.