Minutes:
The Committee was presented with three options within the paper, those being to make safe and repair the wall including future maintenance works due within the next 3-5 years; to repair the defective section of wall only; or to develop a compliant interim solution to manage the risk to the building and any visitors, whilst a review of the Capital Programme and reserves was completed, in light of the proposed Local Government Reorganisation.
Having reiterated the risks involved with this piece of work, and taking into consideration the advice detailed in the report provided by the surveyor and associated professionals, Members of the Committee debated at length the responsibilities and associated difficulties of owning listed properties, using examples from across the district of both positive and negative renovation works. The potential risks with the wall were recognised and acknowledged, as were the expected uncertainties related to the proposed Local Government Reorganisation. A Member of the Committee proposed that Committee accept option three, to develop a compliant interim solution.
In response to concerns raised regarding the impact on the wall of other fencing in the area and nearby trees, it was explained that as a part of the initial assessment those factors had been taken into account, the details of which were included within the appendices to the report.
There was significant discussion regarding the desire to be pragmatic in approach, with Officers confirming the work required had been pared back as far as possible, and whilst conversations had been undertaken to consider grant funding or alternative options, such as a review of the listed status, Officers could revisit these conversations alongside the review of the Capital Programme and reserves. In response to a question from a Member of the Committee, the Section 151 Officer confirmed the funds for the work were available in the earmarked reserves for buildings and maintenance.
In response to ongoing debate regarding the balance between conservation, heritage, planning and enforcement requirements, and being mindful of funds coming from the public purse, the proposer of option three reiterated his support of that option, to undertake some work to make the area safe as a sensible interim arrangement. Members questioned the longer-term approach to the building, enquiring as to whether there was an asset management plan in place for future works and associated costs. It was confirmed by Officers that all assets were assessed regularly and included in the Strategic Asset Register.
With a proposal having been moved and seconded, and no further motions being put to the Committee, the Chairman brought the debate to a close. On taking the vote, it was
RESOLVED that
a) the outcome of the procurement exercise (as detailed in appendix 4 of the report) be noted; and
b) Officers be tasked to develop a compliant interim solution which manages the risk to the building and any visitors, whilst a review of the Capital Programme and reserves is completed, in light of the proposed Local Government Reorganisation.