Agenda and minutes
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Contact: Katie Storr Senior Democratic and Civic Officer
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Minutes of the Previous Meeting To confirm and sign as a correct record the Minutes of Annual General Meeting of Full Council held on 13 May 2024.
Additional documents: Minutes: Having been proposed and seconded, it was: -
RESOLVED that the Minutes of the Annual Meeting of Full Council held on 13 May 2024 be confirmed, approved and signed as a correct record.
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Members' Declarations of Interest Members may make any declarations of interest at this point and may also make them at any point during the meeting.
Additional documents: Minutes: No declarations of interest were made at this point in the meeting. The Chairman reminded Members that they could make a declaration at any point in the meeting should they feel it necessary to do so.
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Setting out the current position of previously agreed actions as at 14 June 2024. Additional documents: Minutes: The Chairman introduced the report advising Members that it would taken “as read” unless any Members had any questions that they wished to raise.
With no comments or questions and with no requirement to vote, the matters arising were DULY NOTED.
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Public Question Time Questions, if received, under this Scheme will be published by way of supplement following closure of the deadline.
Additional documents: Minutes: The Chairman advised the meeting that no public questions had been received.
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Questions Pursuant to Council Procedure Rule No. 9 Questions, if received, under this Scheme will be published by way of supplement following closure of the deadline.
Questions submitted and which will be put to the meeting now attached.
Additional documents: Minutes: The Chairman advised the meeting that one question pursuant to Council Procedure Rule No.9 had been submitted to the meeting. This had been circulated to all Members, separately to the agenda, and published on the website.
The Chairman invited, Councillor Jim Snee, Local Ward Member for Gainsborough North, to put his question to the Chairman of the Prosperous Communities Committee as follows:-
“Chair, Councillor Mandy Snee, Councillor Matthew Boles and myself have yet again received complaints from residents with regards to the extremely poor condition and uncleanliness of the Gainsborough Leisure Centre Pool and changing facilities.
This problem has been raised on numerous occasions and it appears not to have been resolved satisfactorily.
I personally work in an environment which relies heavily on a thorough cleaning regime, where audits both internal and external are carried out rigorously by competent trained staff, on a regular timetable, to ensure high standards are adhered to, ensuring Public Health & Safety is priority.
We would like to see a similar style regime adopted by SLM to ensure public safety and to reassure the public that the leisure centre is a safe environment to visit.
We ask this Council to request officers provide a report to the next meeting of Prosperous Communities Committee that answers the following questions:
• Can SLM as the Service provider, guarantee that their cleaning regime meets current Health Standards for a Public Facility and is evidenced on a recording log?
• Do we, the Council, as Landlord carry out our own Audit of the facility on a regular basis?
• How are issues/concerns dealt with? What remedial actions are taken to address these issues? And where is this information recorded?”
The Chairman thanked Councillor Snee for his question, and invited Councillor Rollings, in her capacity as Chairman of the Prosperous Communities Committee, to respond, with the response being as follows: -
“Firstly, I would like to thank Councillor Jimmy Snee, Councillor Mandy Snee and Councillor Matt Boles for the question.
Due to the importance, but also commercially sensitive nature of the contract, I have asked for an urgent investigation report to be brought to the July Prosperous Communities Committee. This report will provide an update on contract management action taken and disclosure of the records requested in the question.”
Councillor Snee thanked Councillor Rollings for the response and indicated his eagerness at receiving the report.
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Motions Pursuant to Council Procedure Rule No. 10 No Motions submitted for this meeting.
Additional documents: Minutes:
The Chairman advised the meeting that no Motions, pursuant to Council Procedure Rule No. 10, had been submitted.
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Adoption of the Scothern Neighbourhood Plan Review Report will be published as a supplement following the Referendum on 20 June 2024.
Additional documents: Minutes: Before introducing the report, the Chairman again welcomed Mr Neville Reyner, Chairman of Scothern Parish Council to the meeting.
Members gave consideration to a report which sought Members approval to adopt the review of the neighbourhood plan for the parish of Scothern.
Members were advised this marked the first review of an adopted Plan in West Lindsey. The Plan had been prepared by the Neighbourhood Plan sub-group on behalf of the Parish Council and the Group had spent much time and energy on the Plan undertaking extensive consultation throughout its development.
The Examiner’s remarks were drawn to the attention of the Chamber.
The review had involved two rounds of public consultation and had been successful at both examination and referendum, the latter been held on 20 June when 82.5% of residents who had voted, had voted in favour of the Plan.
The Chairman moved the recommendations before inviting Councillor Reyner to make a short address to the Chamber and in doing so he outlined the work the Group had undertaken, the support they had received along the way. Councillor Renyer welcomed the referendum result but had hoped for a greater turnout, increasing resident engagement and participation generally was an objective of his Parish Council.
Councillor Reyner paid tribute to the working group, which had been made up of parish councillors and residents. He also thanked those residents who had engaged in the consultation events and spoke of his hopes of establishing similar consultation events with residents regarding the Parishes fundamental vision by 2040, to continue to be a thriving, sustainable rural community in which people enjoy living and working.
The Chairman of Council then formally received the Plan from Councillor Reyner to a round of applause from all Members.
The Chairman opened the matter for debate, and Members sought to understand if the newly adopted Neighbourhood Plan, took precedent over the Central Lincolnshire Local Plan. The former Chairman of the Planning Committee provided Members with an initial response and Officers undertook to get a definitive position from the Neighbourhood Planning Officer and circulate this to Members.
Members from across the political spectrum congratulated Councillor Reyner and his team on their achievements, recognising the considerable work involved in getting a Plan to this stage.
The Leader of the Council spoke of challenges within the national planning system and his aspiration to ensure planning and development delivered for local people, taking into account their views, and Neighbour Plans sought to do this.
Having been proposed and seconded on being put to the vote it was
RESOLVED that: -
(a) the reviewed Scothern Neighbourhood Plan be adopted (made) in accordance with the Neighbourhood Planning Regulations 2012; and
(b) the newly adopted (made) Scothern Neighbourhood Plan Review June 2024, to replace the Scothern Neighbourhood Plan adopted in January 2017, to form part of the West Lindsey Development Plan for Scothern parish area.
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Review of the Allocation of Seats to Political Groups on Committee / Sub-Committees Additional documents:
Minutes:
The Chairman presented the report which set out details of the political groups on the Council, the number of Members to be appointed to serve on each Committee, and the allocation of seats on each of the Committees based on political groupings.
Members were advised of the reasoning for the review, as detailed in section 1.3 of the report.
This was a matter which had been determined by the Head of Paid Service under his delegated authority, in Consultation with the Group Leaders, and as such, there was no requirement for a vote.
With no questions posed, the following was DULY NOTED: -
(a) the details of the political groups, as set out in Appendix A of the report;
(b) the number of Members to be appointed to serve on each committee, arising from the Head of Paid Service’s delegated decision; and
(c) the allocation to the different political groups of seats on committees, arising from the Head of Paid Service’s delegated decision, as set out in Appendix B of the report.
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Appointment of Committees Additional documents: Minutes:
As result of the committee allocations having been amended under Section 15 of the Local Government and Housing Act 1989, the Council was required to reappoint to its Committees to reflect the new allocations.
The Chairman of the Council presented the report which set out the wishes expressed by the political Groups, based on their allocations, in respect of the appointment of Members to serve on each of the Council’s formal Committees for the remainder of 2024/25 Civic Year.
With no questions or comments, having been proposed and seconded it was: -
RESOLVED that in accordance with the provisions of section 16 of the Local Government and Housing Act 1989, and the wishes expressed by political groups, Members be appointed to serve on the Council’s Committees for the remainder of 2024/25 civic year as follows: -
Chief Officer Employment Committee (8 Members)
Councillor Owen Bierley Councillor Mrs Jackie Brockway Councillor Jeanette McGhee Councillor Peter Morris Councillor Mrs Lesley Rollings Councillor Mrs Mandy Snee Councillor Moira Westley Councillor Trevor Young
Corporate Policy and Resources Committee (12 Members)
Councillor Owen Bierley Councillor Matthew Boles Councillor Frazer Brown Councillor Stephen Bunney Councillor Ian Fleetwood Councillor Paul Key Councillor Roger Patterson Councillor Mrs Lesley Rollings Councillor Tom Smith Councillor Mrs Mandy Snee Councillor Paul Swift Councillor Trevor Young
Governance and Audit Committee (8 Members)
Councillor Stephen Bunney Councillor Mrs Jackie Brockway Councillor John Barrett Councillor Christopher Darcel Councillor David Dobbie Councillor Sabastian Hague Councillor Mrs Angela Lawrence Councillor Baptiste Velan
Licensing Committee (11 Members)
Councillor Eve Bennett Councillor Liz Clews Councillor David Dobbie Councillor Mrs Angela Lawrence Councillor Paul Lee Councillor Maureen Palmer Councillor Mrs Diana Rodgers Councillor Jim Snee Councillor Mrs Mandy Snee Councillor Baptiste Velan
Regulatory Committee (11 Members)
Councillor John Barrett Councillor Eve Bennett Councillor Liz Clews Councillor David Dobbie Councillor Mrs Angela Lawrence Councillor Paul Lee Councillor Maureen Palmer Councillor Mrs Diana Rodgers Councillor Jim Snee Councillor Mrs Mandy Snee Councillor Baptiste Velan
Planning Committee (12 Members)
Councillor Emma Bailey Councillor John Barrett Councillor Owen Bierley Councillor Matthew Boles Councillor Karen Carless Councillor David Dobbie Councillor Ian Fleetwood Councillor Sabastian Hague Councillor Peter Morris Councillor Roger Patterson Councillor Tom Smith Councillor Jim Snee
Prosperous Communities Committee (12 Members)
Councillor Emma Bailey Councillor Owen Bierley Councillor Frazer Brown Councillor Stephen Bunney Councillor Karen Carless Councillor Chris Darcel Councillor Jacob Flear Councillor Paul Lee Councillor Peter Morris Councillor Roger Patterson Councillor Mrs Lesley Rollings Councillor Trevor Young
Overview and Scrutiny Committee (12 members)
Councillor Eve Bennett Councillor Trevor Bridgwood Councillor Liz Clews Councillor Adam Duguid Councillor Jacob Flear Councillor Paul Howitt-Cowan Councillor Paul Key Councillor Paul Lee Councillor Lynda Mullally Councillor Maureen Palmer Councillor Roger Pilgrim Councillor Moira Westley
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Appointment of Committee Chairmen and Vice Chairmen Additional documents: Minutes: Having re-appointed the Committees, the report under consideration sought to appoint Chairmen and Vice-Chairmen to each of the Committees.
With no questions and with no counter nominations made, having been proposed and seconded, it was: -
RESOLVED that the following persons be appointed as Chairmen and Vice-Chairmen, for the remainder of the 2024/25 Civic Year to the following Committees:
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Amendments to the Appointments to Outside Bodies and Working Groups Additional documents: Minutes: Consideration was given to a report which sought to make amendments to some Outside Body and Internal Working Group appointments, having received requests from the two largest political groups, namely, the Lincolnshire Wolds Countryside Management Project and the Environment and Sustainability Working Group.
With no questions posed and having been proposed and seconded, it was:
RESOLVED that: -
(a) Councillor Owen Bierley be appointed to the Lincolnshire Wolds Countryside Management Project until Annual Council May 2027 in replacement of Councillor Moira Westley; and
(b) Councillor Ian Fleetwood be appointed to the Environment and Sustainability Working Group, until Annual Council May 2027, in replacement of Councillor Paul Lee.
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